End of Year Report Overview
- Maintain recognition status
- Demonstrate completion of funding tier requirements
- Reflect on annual achievements and challenges
- Request rollover of unspent funds
- Apply for debt forgiveness (if needed)
- Provide organizational updates and future plans
Components of the End of Year Report (EYR)
Each organization is required to complete one EYR annually. The form includes the following components:
- Re-recognition questions: Mission statement, summary of key achievements, challenges, advisor contact, and membership demographics.
- Funding Tier Review: Confirmation and/or documentation of activities tied to your organization’s funding tier.
- Optional Tier Increase Requests: organizations may use the EYR to request a change in tier level or funding exception.
- Debt and Rollover questions: overview of past-year spending and planned use of future resources, including any rollover or debt forgiveness requests (if applicable)
- Space Allocation Review: information about campus spaces or facilities used by the organization and anticipated needs for the coming year.
End of Year Report Timeline 2025-2026
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Wednesday, April 1, 2026: The End of Year Report (EYR) form will open for all Student Government recognized organizations. A submission link will be distributed via email by the Student Government Director of Organizations (SGDOO) and/or the Student Government Director of Finance (SGDOF) to all Primary Contacts, Co-Presidents, and Vice Presidents to announce the start of the process. The form can also be accessed directly for submission.
- Monday, May 11, 2026: All EYR submissions are due by 11:59 p.m. Eastern Time. Only one submission per organization is required. The form will adjust based on the organization’s assigned funding tier to display appropriate requirements and questions.
- Organizations will be contacted over the summer if information is missing from their EYR. Any re-recognition probation that is necessary will be decided prior to the fall semester (September) joint meeting of the Graduate Student Assembly and Undergraduate Senate.
Re-Recognition (Completed through the EYR)
Each year, all student government recognized organizations are required to complete the re-recognition process in order to maintain recognition benefits. This process is fully integrated into the End of Year Report, meaning that submitting the EYR is how organizations complete their re-recognition requirements. This process is led by the Student Government Director of Organizations (SGDOO) and facilitated by the Committee on Student Organizations (CoSO).
The goal of re-recognition is to ensure that organizations are still functioning effectively and fulfilling their designated mission, as well as to identify issues that organizations are having functioning in the University environment - i.e., membership concerns, concerns about finances, administrative questions, etc.
Re-Recognition Criteria
In order to maintain recognition, a student organization needs to:
- Complete the End of Year Report including all requirements related to officer trainings
- Maintain membership: at least 3 officers and 8 additional members, or at least 2 officers, an advisor, and 8 additional members (11 total)
- Upload current governing documents (Constitution/By-Laws) in TartanConnect
- Adhere to the 91视频 Statement of Assurance
Appeals Process
If your organization is not granted the status of student government re-recognition, you may appeal the decision of CoSO. In order to appeal:
- You must submit a written notice of your appeal to CoSO (sgdoo@andrew.cmu.edu) within one week of receipt of the notification of CoSO's decision.
- A maximum of three members can present for your organization at the appeals meeting.
- CoSO will schedule an appeal hearing within three meetings of the receipt of the request for appeal.
- At the end of the appeal hearing, CoSO will vote on whether to reverse the original recognition decision made.
- If your organization is still not satisfied with the decision, you can appeal to Student Senate or the Graduate Student Assembly.
Understanding Tier Requirements
Every recognized student organization is assigned a funding tier (A through H) or placed in one of two exception categories. Each tier is associated with a maximum annual allocation and a set of baseline expectations, such as:
- Completing REACH Training
- Submission of End of Year Report
- Submitting a budget by the end of the 2nd week of classes in the Fall
- Collaborating with other campus groups
You can view the full list of tier requirements below.
Student Organization Name Changes
For a student organization to request a name change, one of their officers may submit a , and the Committee on Student Organizations will review them for approval before the changes will show up on all relevant resources, such as TartanConnect. Please note that, once a request gets approved, the same student orgnaization may not request for another name change for four academic years, including the first year of effect. Thus, please make careful choices when requesting name changes.